Institutional Development
0
5
OBJECTIVE 10
15
Human Resourses 20
25
To manage and administer the Human Resource function of the Council. 30
35
40
                            45
Description Estimate July August September October November December January February March April May June 50
  2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 55
Expenditure - Budget R 1,333,462 R 111,122 R 111,122 R 111,122 R 111,122 R 111,122 R 111,122 R 111,122 R 111,122 R 111,122 R 111,122 R 111,122 R 111,122 60
Expenditure - Actual R 144,312 R 63,861 R 110,365 R 173,126 R 120,466 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 65
Capital Expenditure - Budget R 172,000 R 0 R 0 R 7,000 R 165,000 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 70
Capital Expenditure - Actual R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 75
Income - Budget R 717,000 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 80
Income - Actual R 145,003 R 34,515 R 33,027 R 37,805 R 39,655 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 85
Nett (Surplus)/Deficit - Budget R 788,462 R 51,372 R 51,372 R 58,372 R 216,372 R 51,372 R 51,372 R 51,372 R 51,372 R 51,372 R 51,372 R 51,372 R 51,372 90
95
PERFORMANCE INDICATORS – WHAT Who Target date Performance  ADD Costs 30-Sep 30-Dec 31-Mar 30-Jun 30-Sep 30-Dec 31-Mar 30-Jun Performance 30-Sep 30-Dec 31-Mar 30-Jun       100
Measurement % To Budget Target % Target % Target % Target % Actual % Actual % Actual % Actual % Area Performance % Performance % Performance % Performance % Reason for performance status Remedial action takes Committee  
 
  HUMAN RESOURCES                                          
1 Human Resource recruitment and selection. Head : Human Resources Continuous 10%   100 100 100 100 16.66[1] 16.66[2]      Org  2% 2% 0% 0% Only two posts of 12 were filled. No new appointments were made. Vacant posts must be filled as soon as possible  
2 Effective management of Labour relations issues (Disciplinary cases, grievances & disputes) Head : Human Resources Continuous 5%   100 100 100 100 60[3] 25[4]      Org  3% 1% 0% 0% Only one disciplinary hearing of four was finalised.  Hearings will take place in thrid quarter.  
3 Organise staff meetings 4 times a year. Head : Human Resources 30-Jun-06 5%   25 50 75 100 0 0      Org  0% 0% 0% 0% No meetings took place Planned for third quarter  
4 Drafting, submitting and acceptance of Skills Development Plan Head : Human Resources 31-Jul-05 10%   100 100 100 100 100 100      Org  10% 10% 0% 0% The Skills Development Plan was drafted and submitted before due date    
5 Drafting of Implementation reports in December 2005 and June 2006 Head : Human Resources 30-Jun-06 10%   0 50 50 100 0 50      Org  10% 10% 0% 0% Implementation report was drafted before due date, but not submitted yet. Unions must sign and submit report  
6 Oversee that training in terms of the Skills Development Plan is being implemented. Head : Human Resources 30-Jun-06 10%   0 0 0 100 53.45 0.00      Org  10% 10% 10% 0% No training took place Training scheduled for third quarter  
7 Ensure payment of Skills Development levy  Head : Human Resources Continuous 5%   100 100 100 100 100 100      Org  5% 5% 0% 0% Levies are paid every month     
8 Ensure reclaiming of all Skills Development money due. Head : Human Resources 30-Jun-06 5%   0 50 0 100 0 100      Org  5% 5% 5% 0% We did receive payments    
9 Revision of Employee Equity Plan. Head : Human Resources 30-Jun-06 5%   0 0 0 100 0 0      Org  5% 5% 5% 0% LLF did not take place to discuss whether EE plan must be revised Will revise when decision is taken  
10 Employee Equity Report in terms of Legislation to Department of Labour. Head : Human Resources 30-Sep-05 10%   100 100 100 100 0 100      Org  0% 10% 0% 0% Not necessary to report due to fact that we have less than 150 employees, but did submit report on time    
11 Timely capturing of leave forms to prevent losses for council. Head : Human Resources Continuous 5%   100 100 100 100 100 75      Org  5% 4% 0% 0% All the leave applications were captured on time  Capture outstanding applications  
12 Maintenance of Council Performance Management System. Head : Human Resources Continuous 5%   100 100 100 100 100 100      Org  5% 5% 0% 0% No changes took place    
13 Drafting and submission of Performance Agreements of Municipal Manager and Senior Managers. Head : Human Resources Within 7 days after approval of 2006/07  budget. 5%   0 0 0 100 50 50      Org  5% 5% 5% 0% The performance agreement of the Municipal Manager is drafted but must be signed for the 2005/2006 financial year Signing of agreement is still outstanding  
14 Payments made vs budgeted payment figures Head : Human Resources Continuous 5%   100 100 100 100 21.09        Org  1% 0% 0% 0% Expenditures made within budget    
15 Drafting and submission of Performance Agreements of other staff. Head : Human Resources 30-Jun-05 5%   100 100 100 100 0 0      Org  0% 0% 0% 0% Individual PMS is not approve yet    
  National Indicators                                        
  Employment Equity                                        
16 % Black people (Black, Coloured, Indian) employed in 3 highest level of management Head : Human Resources Quaterly     44.65 46.44 48.23 50.00 42.86 42.86      Org  0% 0% 0% 0% No appointments have been made Will only fill vacancies after elections  
17 % Women employed in 3 highest level of management Head : Human Resources Quaterly     10.94 15.63 20.32 25.00 0.00 0.00      Org  0% 0% 0% 0% No appointments have been made Will only fill vacancies after elections  
18 % People with Disabilities employed in 3 highest level of management Head : Human Resources Quaterly           10.00 7.14 7.14      Org  0% 0% 0% 0% No appointments have been made Will only fill vacancies after elections  
  Skills Development                                        
19 % of budget really spend on implementation of Skills Development Plan Head : Human Resources Quaterly     25 50 75 100 6.69 6.69      Org  0% 0% 0% 0% No training took place    
20 % employees on post level 0-4 that received training according the Skills Development Plan Head : Human Resources Quaterly     25 50 75 100 0.00 0.00      Org  0% 0% 0% 0% No planned training took place Planned for third quarter  
21 % employees on post level 5-9 that received training according the Skills Development Plan Head : Human Resources Quaterly     25 50 75 100 40.00 40.00      Org  0% 0% 0% 0% No planned training took place Planned for third quarter  
22 % employees on post level 10-18 that received training according the Skills Development Plan Head : Human Resources Quaterly     25 50 75 100 65.79 65.79      Org  0% 0% 0% 0% No planned training took place Planned for third quarter  
23 % Councillors that received training according the Skills Development Plan Head : Human Resources Quaterly     25 50 75 100 0.00 0.00      Org  0% 0% 0% 0% No planned training took place Planned for third quarter  
  Job Creation                                        
24 Number of part time job opportunities created Head : Human Resources Quaterly             0 0      Org  0% 0% 0% 0% Nobody was employed    
ACTUAL SCORE FOR THE VOTE
TOTAL FOR THE VOTE - %   100% HR Vote Performance for September 2005       65.72% 0.657205
CONVERTED TO 100% FOR THE VOTE   100.00% HR Vote Performance for December 2005       71.67% 0.71666
HR Vote Performance for March 2006       25.00% 0.25
HR Vote Performance for June 2006       0.00% 0
[1]
user:
Head: Admin, 2 x Accountants, General Assistant, 2 x Tourism Officers, Deputy MM, Sec of Speaker, Head: Disaster Man, 2 x Supervisors, CDO = 12
2 appointments x 100/12 = 16.66
[2]
user:
Head: Admin, 2 x Accountants, General Assistant, 2 x Tourism Officers, Deputy MM, Sec of Speaker, Head: Disaster Man, 2 x Supervisors, CDO = 12
2 appointments x 100/12 = 16.66
[3]
user:
4 (A Kordom - 3 & Pretorius 1) x Disciplinary cases, 1 (Marika) Concilliation = 5
3 (Kordom - 2 & Pretorius - 1) x 100/5 = 60
[4]
user:
1 (James de Jongh) Disciplinary hearing X 100/4 = 25 (Andries, JN Cloete, J Klaase outstanding