Institutional Development
0
5
OBJECTIVE 10
15
Human Resourses 20
25
To manage and administer the Human Resource function of the Council. 30
35
Administration 40
45
The Directorate Corporate Services is responsible for the organising of all Council and Management meetings, the compilation and distribution of Adenda's and the minuting of  50
resolutions, records management, communication and legal matters. 55
60
                            65
Description Estimate July August September October November December January February March April May June 70
  2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 75
Expenditure - Budget R 1,959,039 R 163,253 R 163,253 R 163,253 R 163,253 R 163,253 R 163,253 R 163,253 R 163,253 R 163,253 R 163,253 R 163,253 R 163,253 80
Expenditure - Actual R 419,383 R 40,341 R 181,991 R 194,145 R 144,650 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 85
Capital Expenditure - Budget R 165,000 R 0 R 0 R 0 R 165,000 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 90
Capital Expenditure - Actual R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 95
Income - Budget R 717,000 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 R 59,750 100
Income - Actual R 145,003 R 34,515 R 33,027 R 37,805 R 39,655 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0  
Nett (Surplus)/Deficit - Budget R 1,407,039 R 103,503 R 103,503 R 103,503 R 268,503 R 103,503 R 103,503 R 103,503 R 103,503 R 103,503 R 103,503 R 103,503 R 103,503  
 
PERFORMANCE INDICATORS – WHAT Who Target date Performance  ADD Costs 30-Sep 30-Dec 31-Mar 30-Jun 30-Sep 30-Dec 31-Mar 30-Jun Performance 30-Sep 30-Dec 31-Mar 30-Jun       AVERAGE PERFORMANCE
Measurement % To Budget Target % Target % Target % Target % Actual % Actual % Actual % Actual % Area Performance % Performance % Performance % Performance % Reason for performance status Remedial action takes Committee FOR THE YEAR
 
1 Regulation and monitoring of the Council's Regulations and to present reports to the Council  to make amendments to the Regulations (as and when circumstance warrant/necessitate). (Within eight (8) weeks after such amendments become necessary). Head: Corporate Services Continuous 7%   100 100 100 100 100        Org  7% 0% 0% 0%       1.75%
2 Writing of policies, in order to develop a culture of Municipal Government that supplements Representative Government with a system of Participative Government aforementioned including rcommendations to the Council concerning mechanisms, processes and procedures for Community participation that includes:
(a) The receipt, processing and consideration of petitions and complaints submitted by the Community. (Within four (4) weeks after acknowledgement of receipt).
(b) Publication and public comment procedures.
(c) Public meetings of the Council.
(d) Consultative sessions with locally recongnised   Community Organisations and other interest groups.
(e) Ensure that the to be instituted mechanisms, processes and procedures take account of the special needs of:
(1) People who cannot read or write.
(2) People with handicaps.
(3) Women.
(4) Other disadvantaged groups.		 Head: Corporate Services 30-Jun-06 7%   25 50 75 100 25        Org  7% 0% 0% 0%       1.75%
3 Timely compilation and distribution of Agendas for all Council, Committee and other meetings of the Council and its Committees within 7 days prior to the meeting Head: Corporate Services Continuous 10%   100 100 100 100 50        Org  5% 0% 0% 0% Due to a shortage of staff this is not always possible.     1.25%
4 The keeping and compilation of minutes of all meetings of the Council and its Committees. (Not later than one month after the meeting) Head: Corporate Services Continuous 10%   100 100 100 100 50        Org  5% 0% 0% 0% Due to a shortage of staff this is not always possible.     1.25%
5 The compilation and submission of Council resolutions to the Municipal Manager within 7 days after the meeting. Head: Corporate Services Continuous 10%   100 100 100 100 50        Org  5% 0% 0% 0% Due to a shortage of staff this is not always possible.     1.25%
6 Ensure that all Council resolutions assigned to the Administration Segment are executed/receive attention within three (3) working days after such decision is forwarded by the Municipal Manager. Head: Corporate Services Continuous 10%   100 100 100 100 50        Org  5% 0% 0% 0% Due to a shortage of staff this is not always possible.     1.25%
7 Job Creation Head: Corporate Services Continuous 4%   0 2 3   0         4% 0% 0%         1.00%
8 Integrated Municipal Systems Head: Corporate Services   10%   25 50 75 100 25         10% 0% 0%   A new application has been admitted.     2.50%
9 Ensure that all correspondence marked out to the Administration Segment receives attention within three (3) working days after receipt from the Registration office. Head: Corporate Services Continuous 3%   100 100 100 100 100        Org  3% 0% 0% 0% Attend to correspondence as and when received.     0.75%
10 Recommendations on and writing of Standard Operational Procedures (“SOP’s”) for the effective functioning of the Administration Segment.  (Receive on-going attention). Head: Corporate Services 30-Jun-06 3%   25 50 75 100 25        Org  3% 0% 0% 0% PAIA - Promotion of Access to Information Act:  Putting Standard Operational Procedures in place in order to comply with the act.     0.75%
11 Circulate a report in respect of all delegated powers exercised by all office bearers and officials to all Councillors on a quarterly basis Head: Corporate Services Quarterly 3%   100 100 100 100 100        Org  3% 0% 0% 0%       0.75%
12 RECORDS MANAGEMENT - Admin OFFICER : Records                           Org                0.00%
13 Finalisation of new “Electronic Records Management System”. Head: Corporate Services 30-Jun-06 3%   25 50 75 100 25        Org  3% 0% 0% 0% Applied for disposal Authority in order to finalize the implementation of the Electronic Record Management System     0.75%
14 Incoming correspondence [letters, facsimiles, e-mail, memorandums] - daily input on computer [100%]. Head: Corporate Services Daily 6%   100 100 100 100 100        Org  6% 0% 0% 0% All daily incoming correspondence are recorded on the Electronic Record Management System     1.50%
15 100% of all correspondence must be distributed to Officials. Head: Corporate Services Daily 6%   100 100 100 100 100        Org  6% 0% 0% 0% All daily correspondence are distributed to officials     1.50%
16 Obtain Disposal Authority for all closed filing systems Head: Corporate Services 6 Monthly 4%   25 50 75 100 25        Org  4% 0% 0% 0% Numerous applications for closed files has been admitted to the Provincial Archivist      1.00%
17 Securities programme – Input and filing of all contracts/ agreements [100%]. Head: Corporate Services 30-Jun-06 4%   25 50 75 100 25        Org  4% 0% 0% 0% Filing and save keeping of all contracts/ agreements are ensured     1.00%
ACTUAL SCORE FOR THE VOTE
TOTAL FOR THE VOTE - %   100% Admin Vote Performance for September 2005   80.00% 80.00%
CONVERTED TO 100% FOR THE VOTE 100.00% Admin Vote Performance for December 2005   0.00% 0.00%
Admin Vote Performance for March 2006   0.00% 0.00%
Admin Vote Performance for June 2006   0.00% 0.00%
Admin Vote Average Performance for the Year   20.00% 20.00%