FINANCIAL SERVICES
0
5
OBJECTIVE                                                       10
15
The management of all Income, Expenditure, Budgets and Financial Reporting. 20
25
                            30
Description Estimate July August September October November December January February March April May June 35
  2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 2005/2006 40
Expenditure - Budget R 4,837,924 R 403,160 R 403,160 R 403,160 R 403,160 R 403,160 R 403,160 R 403,160 R 403,160 R 403,160 R 403,160 R 403,160 R 403,160 45
Expenditure - Actual R 485,482 R 192,986 R 349,441 R 194,388 R 260,111 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 50
Capital Expenditure - Budget R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 55
Capital Expenditure - Actual R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 60
Income - Budget R 22,178,407 R 1,695,534 R 2,153,534 R 1,695,534 R 1,695,534 R 2,153,534 R 1,695,534 R 1,695,534 R 2,153,534 R 1,695,534 R 1,695,534 R 2,153,534 R 1,695,534 1695533.917 R 458,000 65 10
Income - Actual R 18,446,606 R 5,352,766 R 1,724,344 R 5,511,509 R 5,857,987 R 0 R 0 R 0 R 0 R 0 R 0 R 0 R 0 70
Nett (Surplus)/Deficit - Budget -R 17,340,483 -R 1,292,374 -R 1,750,374 -R 1,292,374 -R 1,292,374 -R 1,750,374 -R 1,292,374 -R 1,292,374 -R 1,750,374 -R 1,292,374 -R 1,292,374 -R 1,750,374 -R 1,292,374 75 20
80 30
PERFORMANCE INDICATORS – WHAT Who Target date Performance  ADD Costs 30-Sep 30-Dec 31-Mar 30-Jun 30-Sep 30-Dec 31-Mar 30-Jun Performance 30-Sep 30-Dec 31-Mar 30-Jun       AVERAGE PERFORMANCE 85 40
Measurement % To Budget Target % Target % Target % Target % Actual % Actual % Actual % Actual % Area Performance % Performance % Performance % Performance % Reason for performance status Remedial action takes Committee FOR THE YEAR 90 50
  95 60
  INCOME –ACCOUNTANT                                         0.00% 100 70
                                            0.00%  
1 Delivery of 95% correct accounts Manager: Finance  Continuously 2%   100 100 100 100 100        Org  2% 0% 0% 0%       0.50%   100
2 Income generated vs budget income figures Manager: Finance  Quarterly  3%   100 100 100 100 100        Org  3% 0% 0% 0% Werklike inkomste syfer meer as begrote syfer        
3 Monthly closing within five (5) days after month end Manager: Finance  Monthly 3%   100 100 100 100 100        Org  3% 0% 0% 0%       0.75%  
4 Enquiries answered within seven (7) days Manager: Finance  Continuously 2%   100 100 100 100 100        Org  2% 0% 0% 0%       0.50%
5 Allocate all indigent subsidies Manager: Finance  Continuously 2%   100 100 100 100 100        Org  2% 0% 0% 0%       0.50%
6 Balance control accounts within eight (8) days after month end Manager: Finance  Monthly 3%   100 100 100 100 100        Org  3% 0% 0% 0%       0.75%
7 Recover 100% of monies for clearance issues. Manager: Finance  Continuously 2%   100 100 100 100 100        Org  2% 0% 0% 0%       0.50%
  EXPENDITURE – ACCOUNTANT                          Org  0%             0.00%
8 100% invoices paid on time Manager: Finance  Continuously 3%   100 100 100 100 100        Org  3% 0% 0% 0%       0.75%
9 All salaries and third party payments paid on time Manager: Finance  Continuously 3%   100 100 100 100 100        Org  3% 0% 0% 0%       0.75%
10 Payments made vs budgeted payment figures Manager: Finance  Quarterly  3%   100 100 100 100 100        Org  3% 0% 0% 0% Werklike uitgawe minder as begrote syfer      
11 Discounts 100% utilised Manager: Finance  Continuously 2%   100 100 100 100 100        Org  2% 0% 0% 0%       0.50%
12 Investment income according to best quotations Manager: Finance  Continuously 3%   100 100 100 100 100        Org  3% 0% 0% 0%       0.75%
13 Month end within five (5) days after month end Manager: Finance  Monthly 3%   100 100 100 100 100        Org  3% 0% 0% 0%       0.75%
14 Control accounts balanced within eight (8) days after month end Manager: Finance  Monthly 3%   100 100 100 100 100        Org  3% 0% 0% 0%       0.75%
15 Compile and submit to the Municipal Manager a Report on the implementation of the supply chain management policy to be reported to the  Council in accordance with the  regulations. Manager: Finance  Quarterly and Annually 2%   10 20 50 100 100        Org  2% 0% 0% 0%       0.50%
   INFORMATION TECHNOLOGY AND ASSET MANAGEMENT .                           Org  0% 0% 0% 0%       0.00%
16 Updated website within 5 day after approval of resolutions by Council or other relevant information and documentation. Manager: Finance  Continuously 2%   100 100 100 100 90        Org  2% 0% 0% 0% Inligting word nie altyd betyds geplaas Nakoming van tydsraamwerke   0.45%
17 98% Network support service Manager: Finance  Continuously 1%   100 100 100 100 90        Org  1% 0% 0% 0% Probleme word soms ondervind Deurlopende gesprek met verskaffers   0.23%
18 100% Virus control on server Manager: Finance  Continuously 1%   100 100 100 100 80        Org  1% 0% 0% 0% Geen virusprogram tans geaktiveer Kwotasies word tans aangevra   0.20%
19 Keep insurance claims up to date Manager: Finance  Continuously 1%   100 100 100 100 100        Org  1% 0% 0% 0%       0.25%
  Updated and safeguarding of Back-ups Manager: Finance  Continuously 3%   100 100 100 100 100        Org  3% 0% 0% 0%       0.75%
20 Maintain complete asset register according to  GRAP Manager: Finance  01-Jan-06 6%   0 0 100 100 100        Org  6% 0% 0% 0%       1.50%
21 Updated  GIS Manager: Finance  Continuously 1%   0 50 100 100 100        Org  1% 0% 0% 0%       0.25%
  FINANCIAL SERVICES                           Org  0% 0% 0% 0%       0.00%
22 Financial Statements by 31 August 2005 and submitted to the Auditor-General  Manager: Finance  31-Aug 6%   100 100 100 100 100        Org  6% 0% 0% 0%       1.50%
23 Fully implement GRAP Manager: Finance  30-Jun-06 6%   20 50 70 100 100        Org  6% 0% 0% 0%       1.50%
24 Draw up 2006 / 2007 budget within time frame - Draft budget by 31 March 06 and final budget approved by 31 May 06 Manager: Finance  30-Jun-06 6%   10 25 80 100 100        Org  6% 0% 0% 0%       1.50%
25 To ensure that NDM is in a position to pay its debt Manager: Finance  30-Jun-06 5%   0 0 0 22 100        Org  5% 0% 0% 0%       1.25%
26 To reduce the debt of debtors Manager: Finance  30-Jun-06 5%   0 0 0 1.00 100        Org  5% 0% 0% 0%       1.25%
27 To ensure sufficient cashflow Manager: Finance  30-Jun-06 5%   0 0 0 22 100        Org  5% 0% 0% 0%       1.25%
28 Temporary job creation within the finance department Manager: Finance  Quarterly  2%   6 12 18 24 12        Org  2% 0% 0% 0%       0.50%
29 Complete valuations of  properties in the DMA area Manager: Finance  30-Jun-08 5%   0 0 10 15 100        Org  5% 0% 0% 0%       1.25%
30 Ensure that all correspondence marked out to the Financial Segment receives attention within three (3) working days after receipt from the Registration office. Manager: Finance  Continuously 1%   100 100 100 100 90        Org  1% 0% 0% 0%       0.23%
31 Monthly reporting in terms of MFMA, DORA  PT and NT and other legislative requirements  Manager: Finance  Monthly 5%   100 100 100 100 100        Org  5% 0% 0% 0%       1.25%
ACTUAL SCORE FOR THE VOTE
TOTAL FOR THE VOTE - %   100% Financial Service Vote Performance for September 2005 99.40% 99.40%
CONVERTED TO 100% FOR THE VOTE   100.00% Financial Service Vote Performance for December 2005 0.00% 0.00%
Financial Service Vote Performance for March 2006   0.00% 0.00%
Financial Service Vote Performance for June 2006   0.00% 0.00%
Financial Service Vote Average Performance for the Year 23.35% 23.35%